Terms and Conditions, Waiver Form:
INFORMAL RIDERS NOTE:
Informal horse riders need to have personal insurance which covers horse riding in order to use Kendall Showgrounds at times which are outside organised events. Equestrian Association membership which includes insurance is most appropriate.
All people who use the Showground for individual informal riding must be members of the Show Society and send a copy of their current insurance cover for noting on our membership register. As with Show Society membership, the horse riding insurance needs to be updated each year.
Informal horse riders need to have personal insurance which covers horse riding in order to use Kendall Showgrounds at times which are outside organised events. Equestrian Association membership which includes insurance is most appropriate.
All people who use the Showground for individual informal riding must be members of the Show Society and send a copy of their current insurance cover for noting on our membership register. As with Show Society membership, the horse riding insurance needs to be updated each year.
CONDITIONS OF HIRE:
BOOKINGS FOR A FUNCTION OR EVENT
BOOKINGS FOR A FUNCTION OR EVENT
- All application’s for a booking are subject to the General Conditions of Hire and will come before the Camden Haven PAH & I SOCIETY INC. Executive Committee & Members for approval for use of the grounds.
- A Hire Agreement document must be signed by the applicant upon approval by the Committee. A 50% deposit is required at time of booking along with a copy of your Insurance Certificate of Currency. Balance must be paid 1 week before the function or event.
- Deposit money will not be refunded if the booking is cancelled within 30 days of the booked date of the function. In extreme cases and unforeseen circumstances, The Camden Haven PAH & I Soc Inc. Executive Committee can consider refunding deposit monies within the 30 day period and will be done on a case by case basis.
- Functions must finish by midnight with buildings and surrounds clear of all persons and property by then.
- The Bond is payable to the Camden Haven PAH & I SOCIETY INC. prior to hire. The Camden Haven PAH & I SOC INC. undertakes to carry out an inspection of the premises within 24hours before the function which includes reading of electricity and water meters. An inspection will also take place 24hours after the function and the Hirer will be informed of any damages that may be subject to the Bond being held. The Bond will only be returned to the Hirer, however if they wish to nominate an agent to collect the Bond, written consent and appropriate ID is required. CAMDEN HAVEN PAH& I SOCIETY INC WILL RETAIN PART AND/OR ALL OF THE BOND FOR THE FOLLOWING ITEMS: - Tables and/or chairs not packed away - Rubbish not in the garbage bins - Any damage to buildings, appliances and/or equipment, fixtures, fittings and memorabilia at the time of hire, and for considerable damage an invoice will be issued. - Excessive cleaning requirements (more than 2 hours) additional $25 / hour. - Manure not removed from stables $5 / stable General Conditions Of Hire Applicable to all persons/businesses or groups hiring the Camden Haven PAH & I SOCIETY INC. Facilities for any use.
- Acceptance of a booking is at the discretion of the CAMDEN HAVEN PAH & I SOC. INC. Executive Committee. Should the grounds become unusable to the Hirer for any unforeseen reason beyond the control of the Show Society, the Camden Haven PAH & I SOC. INC. is only liable to the Hirer for the refund of the bond and any hire fee paid by the Hirer.
- All hire fees do not include power and water these will be read and invoiced at the end of the hire period.
- No alcohol is to be sold on the Camden Haven Show Grounds unless a licence/permit has been obtained and all conditions of the licence must be complied with.
- There is NO-SMOKING within 4 meters of Buildings. This means that there is strictly no smoking permitted in any buildings or inferences.
- All events must be covered by Public Liability Insurance.
- No flammable gas/liquid/s is permitted in the buildings.
- All rubbish to be put in the garbage bins.
- All manure to be removed from the stables and yards at the conclusion of the event. It will be the responsibility of the event organizer to ensure this is checked.
- The Hirer is to ensure adequacy of fire safety measures in the Premises suitable for the use. The Hirer is to make themselves and their clients familiar with the location of, and the operation of the fire protection equipment (hose reel and extinguishers).
- GROUPS/ CLUBS ETC ARE REQUIRED TO SUPPLY A COPY OF YOUR INSURANCE POLICY WITH YOUR DEPOSIT AT THE TIME OF BOOKING AND SIGNING THE HIRE AGREEMENT